In order to maintain professional business communication for your business/blog, you simply can’t afford to communicate as firstname.lastname@example.org
That is why most people opt to use a custom domain which often looks more like email@example.com
These types of custom domain emails are necessary for a professional and business setting.
Custom emails are often offered free with your hosting plan.
The challenge with most custom domain email addresses (especially if you have more than one) is you’re forced to switch between email logins.
That means you have no way of managing all your custom emails from one account.
Google offers businesses a way to host their custom emails under their Gsuite Google Cloud but you’ll need to spend a minimum of $5 every month just to use their Gmail service.
So what happens if you’re on a shoestring budget?
You’re probably thinking $5/month for the Gmail service is way out of your budget, besides it’s just emailing right?
So now what?
In this article, I will take you through how to configure and set up your custom domain email (firstname.lastname@example.org) with Gmail for free.
- Access to your existing email hosting account
- An existing Gmail ID.
But before we get into that, you might be wondering why we chose Gmail, well here a couple of reasons:
- Gmail is awesome: Let’s be honest almost all who are reading this already have an existing Gmail account may be business or personal. I mean realistically you might have tried other email providers but you probably always go back to Gmail.
- Your hosting plans email software kinda sucks: Most webmail /web host emails have a terrible user interface and are really hard to navigate. They also don’t give you a lot of options like Gmail where you can add well-designed email signatures or access email filters.
- Gmail allows you to manage all your email accounts from one single account. What this means is you can check all your custom domain email addresses from one single account. For example, you can send/receive emails as email@example.com, firstname.lastname@example.org, email@example.com, all from one single email account.
Here’s how to use your custom domain email address with Gmail. (*No technical skills required)
Step 1: Login to your Email Hosting Cpanel
I personally use Bluehost and my Cpanel looks as shown in the screenshot above but most dashboards look similar.
Click on the mail accounts option.
Create your email address + password.
Once you have created your email address proceed to check your configuration settings (IMAP / Incoming server and SMTP / outgoing server)
You may need to write these down we’ll be using that information next.
For this tutorial, we will use my custom domain firstname.lastname@example.org as an example.
Step 2: Open your Gmail Account.
Open the Gmail account you would like to host your custom domain email address.
Go to Settings > Accounts and Import
Step 3: Add an Email Account
Go to Settings > Accounts and Import > Send Mail as > Add another email address
Next, Click on the “Accounts and Import Tab”
Click on “Add Another Email Address”
You will be directed to a pop-up similar to this:
You will be required to enter your custom email address at this point.
The name section can also be changed to be how you want it to appear when people receive your emails.
Next, Click “Next Step”
At this point you will the following on hand:
- Your username: For your username, you’re required to write out your custom domain details in full as shown above.
- Your email password
In my case, my SMTP server details were already auto populated.
Next, Click “Add Account”
And that’s it!
An email will be sent to your custom email hosting account which will look similar to this:
Next, enter the code to the Gmail pop up to verify your email address
Step 4: Choose how you want to use this email address.
Go to Settings > Accounts and Import > Send Mail As
You can choose which email account to respond. I use my personal Gmail account, I have set it up so that I automatically reply from whichever email address the email was sent to.
Gmail also gives you an option to manually switch between email addresses as you compose an email.
Additional Security Tips
The security if your email is extremely important.
For security reasons I would highly recommend that you enable 2-Step verification in your Gmail Account.
You are also advised to update your mobile number and sign out of third party applications that are not in use anymore.
Over To You,
If you want to enjoy full access to Google service over the custom email address, then you should go for Google Apps for Work.
Otherwise, if you’re only interested in the Gmail service only you can opt for our method.
It’s a cheap and convenient way to help you manage all your emails from one inbox.
Important To Note: Our method is only limited to sending and receiving emails.
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